MICE SUPPORT PROGRAM
Greater results in Gyeongju with
tailored MICE support
From attracting international conferences to hosting corporate meetings and incentive events, we outline support programs matched to each stage and event type.
INTERNATIONAL CONFERENCE
International Conference Support
Stage-based tailored support
Support amounts are determined by event scale and internal criteria. Please contact us for details.
Bidding Support
Support for bidding activities—such as preceding conferences, related events, and board meetings—to bring international conferences not yet confirmed for Korea to HICO
- Bidding proposals and promotional materials
- Overseas bidding activities and booth participation fees
- Gala dinner F&B, performances, and venue rental
- Accommodation and economy-class airfare for up to 2 bidding committee members
- Accommodation during visits to Korea for up to 2 international organization VIPs
Promotion Support
Support for overseas promotion at domestic or international preceding conferences or related events to increase participation in international conferences confirmed for HICO
- Promotional materials such as websites, leaflets, brochures, and souvenirs
- Booth participation fees and gala dinner costs
- Economy-class airfare for up to 2 organizing committee members
- SNS and blog marketing costs
Hosting Support
Support for the smooth operation of international and domestic conferences held at HICO in the given year
- F&B for official luncheons, receptions, and gala dinners
- Cultural performances, participant transportation, and tourism program costs
- Exhibition booth construction and venue promotional materials
- Accommodation and hybrid venue setup costs
- Infection-control supplies and professional disinfection services
Airfare does not cover segments via countries or cities unrelated to bidding. Simple transit stops are excluded.
Eligible Events
International Conference Ⅰ
Bidding · Promotion · Hosting Support- UIA criteria UIA-listed international conferences organized or sponsored by an international organization with at least 50 total participants
- UIA criteria Meetings with at least 250 participants, at least 40% international participants, and a duration of 2 days or more
- ICCA criteria ICCA-listed international conferences held regularly, with at least 100 total participants (at least 50 international), rotating among 3 or more countries
International Conference Ⅱ
Hosting Support- International conferences aligned with major policies of Gyeongju City or HICO
- International conferences that Gyeongju City or HICO recognizes as needing other support
Application Process
Applications are accepted year-round by phone or email through the contact person listed below.
- 01Apply for SupportOrganizer
- 02Review & NotificationHICO
- 03Bidding · Promotion · HostingOrganizer
- 04Results ReportOrganizer
- 05Support PaymentHICO
CORPORATE MEETING & INCENTIVE
Corporate Meeting · Incentive Support
A hosting support program for companies and organizations holding corporate meetings or incentive travel in Gyeongju.
Eligibility Criteria
Companies or organizations that meet all of the requirements below are eligible.
Corporate Meetings
Companies or organizations visiting Gyeongju for meeting purposes, hosting a conference organized by the company
- At least 50 international participants
- At least 1 overnight stay in Gyeongju
- At least 4 hours of meetings at HICO
Incentives · Incentive Travel
Companies or organizations visiting Gyeongju for incentive travel purposes at the company’s expense
- At least 30 international participants
- At least 1 overnight stay in Gyeongju
- Priority support when the event is operated at HICO
- Events that violate laws or social norms
- Events that may cause social concerns by encouraging luxury, extravagance, or decadent trends
- Duplicate support for the same items from other organizations
- MICE events receiving direct budget support from Gyeongsangbuk-do or Gyeongju City
Duplicate applications with Korea Tourism Organization MICE support are allowed, but the same items cannot be funded twice.
Supported Items
For basic support, you may select up to 3 of the items below.
Basic Support
- Venue rental fees
- F&B for official luncheons, receptions, and gala dinners
- Transportation costs such as shuttle bus rental for participants
- Tourism program operating costs
- Exhibition booth construction costs
- Promotional materials and souvenir production costs
- Hybrid venue setup costs
Additional Support
- Gyeongju HICO souvenirs
- ESG compliance
- Lunch/dinner and refreshment costs
- Visits linked with the Korea Tourism Organization
- Use of H-Unique Venues
How to Apply
Applications must be submitted by mail or email at least 1 month before the event.
- Application Deadline
- At least 1 month before the event
- Acceptance Period
- Ongoing until support funds are exhausted
- How to Apply
- By mail or email
- Submission Office
- Gyeongju Hwabaek International Convention Center (HICO) City Marketing Team
- 01Apply for SupportOrganizer · 1 month before hosting
- 02Review & ApprovalGyeongju Hwabaek International Convention Center (HICO)
- 03Approval NotificationGyeongju Hwabaek International Convention Center (HICO)
Required Documents
Please prepare documents separately for the application stage and the post-event results report stage.
| No. | Application Documents | Results Report |
|---|---|---|
| 1 | Official letter (1 copy) | Official letter (1 copy) |
| 2 | Hosting application form (1 copy) | Results report |
| 3 | Hosting plan (1 copy) | Supporting materials for the results report |
| 4 | Copy of business registration certificate (or unique ID certificate), 1 each | Documents related to sustainable MICE operations |
| 5 | Consent form for personal information collection and use (1 copy) | Support fund invoice |
| 6 | Power of attorney (1 copy) · if applicable | All accounting expenditure supporting documents |
Results Report & Support Payment
A results report must be submitted within 1 month after the event ends.
- 01Submit Results ReportOrganizer · Within 1 month after the event
- 02Review Results ReportGyeongju Hwabaek International Convention Center (HICO)
- 03Support PaymentWithin 1 month after review
Support funds for pre-agreed items are paid directly to the designated payee.
Event materials and the official website must display the CI of Gyeongsangbuk-do, Gyeongju City, and HICO.
Inquiries & Notes
- Only card sales slips or electronic tax invoices are accepted as receipts; simplified invoices are not accepted.
- Support funds cannot be paid if the results report is not submitted by the deadline.
- If support conditions and outcomes do not match, funding may be reduced or cancelled.
- If inflated participant counts or false documentation are found, support will be cancelled and repayment required.
- If the host city is changed to another city or the event is cancelled, the full support amount must be returned.
- An electronic tax invoice must be issued for the support funds.
- Submitted documents will not be returned; if the budget is exceeded, payment is made within available funds in application order.
- If a false application is found, funds will be recovered and the applicant will be excluded from support for at least 5 years.
- Organizers are encouraged to use the ESG core checklist for sustainable MICE events.
Events applied for before budget allocation may receive retroactive payment after allocation, and application and results report deadlines may be adjusted by prior agreement. Please check the official notice for details.